Minutes

HICKORY WOODS HOMEOWNERS ASSOCIATION

2024 ANNUAL MEETING

APRIL 15, 2024 6:30 PM

PLAINFIELD PUBLIC LIBRARY (McMILLIAN CONFERENCE ROOM B)

 

Board Members Present:

Andy Homan-President

Jeff Conyer-Vice President 

Barb Smith-Treasurer 

Mark Baker-At Large

Mike Monday-At Large

Ryan Gruenholz- At Large 

Andrew Homan (President)

Roll Call:

The meeting was called to order by President Homan at 1840 local. He thanked the current board for their volunteer service and a balanced budget.

Board of Directors Report:

  1. Budget Review

 

  1. Barb Smith read the financial sheet as follows:
  2. All present were given the current financials as of April 15, 2024.

 

  1. Treasurer Smith reviewed following budget items:
  2. 2024 homeowners’ dues. All collected except for a small number of homeowners.  Email and letter reminders have been sent.
  3. Landscaping/Mowing expenditures were way down from prior year.
  4. Added expenditure to pay for all stop sign & street posts to be maintained & Painted
  5. No increase of dues was proposed.

 

  1. Completed Business

 

  1. President Homan updated homeowners present on completed upgrades.
  2. All street & stop sign posts were maintained & painted.
  3. Landscaping has been beautifully maintained because of low growth foliage.

 

  1. New Business
  2. President Homan informed those present that Hendricks county has us on the list for newly repaired or paved roads in the neighborhood.
  3. HOA board is asking all homeowners to repaint and maintain their mailbox posts, and numbers. Black posts and gold numbers are the colors. An email and or letters will be sent to all homeowners.
  4. Proposal to attach Lots #1 and #2 to neighborhood. (These lots are on CR 600 just north of the north entrance to neighborhood.) Currently does not have sidewalk access. After discussion, amongst those present, proposal was tabled until more information could be gathered for an informed decision.
  5. Proposal of new HOA website, email & insurance.

 

  1. Unfinished Business
  2. Neighborhood party/cookout to possibly be brought back in 2024. More info to follow once final decisions are made.
  3. Open issues were addressed, such as dogs off collars, (homeowners of dogs were contacted and issue was resolved by President Homan and homeowners) and speeding in neighborhood. Suggestion of installing speed bumps was brought up but ultimately decided against due to the roads in the neighborhood are county roads and speed bumps would have to be installed by county. If this were done county would no longer snowplow neighborhood as speed bumps would affect the snowplows. Issue of golf carts & motorized recreational vehicles, in neighborhood, was addressed. It was explained that they would not be banned as there is no covenant, nor can one be placed in covenants, banning golf carts as the roads are county roads in the neighborhood.

 

  1. Election of Directors
  2. Current Board Members were unanimously reelected.

 

Adjournment:  With no further business being introduced, President Homan adjourned the   meeting at 2000 hours local.   

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